SquareLogik Ltd ("we", "us", "our", "the Company") is committed to protecting the privacy and security of your personal data. This policy explains how we collect, use, and protect the information you provide when you apply for a role through our services, and it outlines your rights and our obligations.
By checking the box and submitting your application, you acknowledge that you have read, understood, and agree to the following Terms & Conditions and our Privacy Policy.
Part 1: Terms and Conditions
1. Introduction
These Terms and Conditions govern your submission of an application and your relationship with the Company throughout the recruitment process.
2. Your Obligations as a Candidate
By submitting your application, you confirm and warrant that:
- The information you have provided in your application, CV, and any subsequent communications is true, accurate, complete, and not misleading.
- You have the legal right to work in the location(s) of the roles for which you are applying.
- You will inform us immediately of any changes to the information provided.
3. Our Role and Services
- We act as a recruitment intermediary, connecting candidates with potential employers.
- Submitting an application does not create an employment contract between you and the Company, nor does it guarantee an interview, a job offer, or placement.
- We will review your details against the requirements of our clients (the "Potential Employers"). We may contact you to discuss your application and potential opportunities.
4. Consent to Share Information for Interviews
- We will never share your personal details or CV with a Potential Employer without your explicit prior consent.
- If we identify a suitable opportunity, we will contact you to discuss the role and the Potential Employer.
- Only after you have given us your express agreement to proceed for that specific role will we share your relevant application information (including your CV) with that specific Potential Employer.
5. Governing Law
These terms shall be governed by and construed in accordance with the laws of England and Wales.
Part 2: Candidate Privacy Policy
1. Our Commitment to Your Privacy
This Privacy Policy outlines how we handle your Personal Data in compliance with the General Data Protection Regulation (GDPR) in the UK and European Union, the UAE's Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (PDPL), and other applicable data protection laws.
2. Who is the Data Controller?
The Data Controller is SquareLogik Ltd of 319b, Walton Road, West Molesey, England, KT8 2QG. For any questions regarding this policy or your data, please contact us at info@squarelogik.com.
3. What Personal Data We Collect
We may collect, store, and process the following categories of personal data from your application:
- Identity & Contact Data: Full name, address, email address, telephone number.
- Professional & Employment Data: Information contained within your CV, cover letter, and application form, including employment history, qualifications, skills, education, and references.
- Right to Work Data: Nationality, visa, and immigration status.
- Communications Data: Records of our correspondence with you.
4. How and Why We Use Your Personal Data (Legal Basis for Processing)
We use your data for the legitimate interest of operating our recruitment business and to take steps at your request prior to entering into a potential employment contract. The specific purposes are:
- To Provide Recruitment Services (Legitimate Interest): To assess your skills and suitability for current and future job vacancies.
- To Communicate With You (Legitimate Interest): To respond to your inquiries and to contact you about roles we believe may be of interest to you.
- To Share With Potential Employers (With Your Explicit Consent): As stated in the Terms, we will only share your CV and related data with a client after obtaining your specific consent to be submitted for an interview for a specific role.
- To Comply with Legal Obligations (Legal Obligation): To verify your right to work and to comply with any other legal or regulatory requirements.
5. Data Sharing and Disclosure
Your personal data is treated with the strictest confidence. It will not be shared with any third party, except under the following circumstances:
- Potential Employers: With your explicit consent for a specific job application, as detailed above.
- Service Providers: We may use third-party service providers (e.g., database hosting, IT support) who process data on our behalf. They are contractually bound to protect your data and use it only for the purposes we specify.
- Legal Authorities: If required by law, regulation, or legal process.
6. International Data Transfers
As an international company, your data may be processed in countries outside of your country of residence. A data transfer will primarily occur if you apply for a job located in a different country and subsequently consent for us to share your details with the Potential Employer in that country (e.g., in the UK, an EU member state, or the UAE). Where we transfer data outside of the UK or EEA, we will ensure that appropriate safeguards are in place to protect your data, such as using Standard Contractual Clauses (SCCs) or relying on an adequacy decision, in compliance with GDPR.
7. Data Security
We have implemented appropriate technical and organisational security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed in an unauthorised way.
8. Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes for which we collected it.
- If you are referred for a role (an interview is scheduled): We will retain your data to fulfil our service and for as long as is necessary to comply with our legal and regulatory obligations (e.g., defending against potential legal claims). This period will not exceed 24 months after our last meaningful contact with you, unless a longer period is required by law.
- If you are not referred for a role: We will retain your data to consider you for future opportunities. However, we will permanently delete your identifiable personal information from our active databases upon your request, in line with your right to erasure.
9. Anonymised Data for Statistical Purposes
We may retain and use anonymised and aggregated data that can no longer be linked to you (e.g., statistics on applicant qualifications or industries) for research and strategic planning purposes indefinitely. Once anonymised, this is no longer considered personal data.
10. Your Data Protection Rights
Under data protection law, you have rights we need to make you aware of. The rights available to you depend on our reason for processing your information.
- The right to be informed: To be provided with clear and transparent information about our processing activities.
- The right of access: To request a copy of the personal data we hold about you.
- The right to rectification: To have inaccurate personal data corrected or completed.
- The right to erasure (The "right to be forgotten"): To request the deletion of your personal data where there is no compelling reason for its continued processing.
- The right to restrict processing: To block or suppress the processing of your personal data in certain circumstances.
- The right to data portability: To receive your personal data in a structured, commonly used, and machine-readable format.
- The right to object: To object to processing based on legitimate interests.
To exercise any of these rights, please contact us at info@squarelogik.com. We will respond to your request within one month. You also have the right to lodge a complaint with a supervisory authority, such as the Information Commissioner's Office (ICO) in the UK or the relevant authority in your EU member state or the UAE.
